Special Function: System Assembly Components
In order for a shared work-management system to function well, employees need specific information about the item(s) in need of service and the work they are expected to perform. Lucity's System Assembly Components module allows administrators to classify components within complex systems to provide accurate, detailed information to everyone involved in the work process.
Say, for example, that the radiator cooling fan went out on a Street Department truck. The Work Order would list "STREET PKUP 540-BVA" (the truck) as the Work Order Asset and the Task as "Repair." However, an employee assigned to the Work Order would need more information to isolate the issue.
Using the System Assembly Components module, a Lucity administrator can classify the truck's major Systems, such as its exhaust system, transmission system, engine cooling system, etc. These Systems can then be broken down into Assemblies and Components. (See examples below.) Thoughtful implementation of this module prevents users from having to select from an overly long list of specific Work Tasks.
System |
Assembly |
Component |
Exhaust |
Midsection |
Catalytic Converter |
Transmission |
Valve Body |
Shift Solenoid |
Engine Cooling |
Radiator |
Cooling Fan |
When System Assembly Components are in place and a user selects a Work Order Asset, the system checks whether that Asset belongs to an Asset Class with associated System Assembly Components. If it does, additional fields appear on the Work Order form to allow the user to identify the component that needs to be fixed or serviced.
Although this module was developed to streamline the Work Order process for Fleet and Equipment assets, it can be applied to other asset modules that feature complex systems and are tied to Lucity's Asset Class Library. (See a list of applicable modules.)
Setting Up System Assembly Components
The first step in the configuration process is to generate lists of Systems, Assemblies, and Components. Note that the goal of this module is to break down the general components of the asset, not to identify part numbers. If you create a component record for a Cooling System/Radiator/Fan it can apply to many vehicles; however, if you create a record for Cooling System/Radiator/Fan # 165-B2, it will relate only to certain vehicles. The more specific you are about each component, the more records you will have to create. In addition, please bear in mind that some assets already have other ways of tracking individual parts (e.g., Fleet > Tires).
System without an Assembly or Component. Users can also enter a System with an Assembly only; however, entering a Component requires an Assembly.
Effective 19r2, users can enter aHow to populate System, Assembly and Component pick-list fields
How to create a System Assembly Component record
More information about the System Assembly Component Setup module
Assigning Components to Classes
Once the Systems Assembly Components have been set up, they must be assigned to classes. Each System Assembly Component record can be assigned to multiple Asset Classes; however they can only be applied once for each Class.
How to assign a System Assembly Component to the Class
More information about Asset Classes
Assigning Assets to Classes
Finally, once System Assembly Components have been associated with an Asset Class, related inventory assets must be assigned to those Asset Classes.
How to assign Classes to Assets
Available Modules
Using System Assembly Components
Once setup is complete, users can specify System Assembly Components to identify specific parts of an asset that the work is for. This is done on the Work Order > Task record using the System, Assembly, and Component fields.